Attachments in Eudora - Article 2744

NOTE:  ITS provides minimal support for Eudora because the application is no longer under development and does not officially support any operating system beyond Windows XP.

Sending an Attachment

  1. Create a new message and compose it just as you would any other message.

  2. Choose Message | Attach File to New Message (Mac: Message | Attach Document) or click the Attach button on the toolbar.

  3. The "Attach File" window appears. Locate the file you wish to attach (e.g., c:\docs\attach.doc or h:\jdoe\attach.doc) and select it. (Note: you may need to click the down arrow in the "Look In" field to find the appropriate drive/directory) (Mac: Choose the appropriate folder).

  4. Click the Open button to select the file. NOTE: the attachment isn't actually "attached" until the message is sent. You will only see a reference to the attachment. You should verify that the "Attached" field in the header of the message contains the pathname of the attachment (e.g., c:\docs\attach.doc).

  5. Click Send/Queue to send the message with the attachment.

Your Out mailbox will display a paperclip icon next to any messages you have sent with an attachment. (Mac: the icon is a piece of paper instead of a paper clip)

Tips For Sending Attachments

If you wish to share a file with members of a departmental e-mail list (e.g., abc staff), please do not send it as an attachment. See Attachment Information for tips on sending attachments.

When you use the following format in an e-mail message, recipients can click on the link and open the attachment directly from the message. In the body of the message type:

Windows users:

FILE:L:\Shared\filename.txt [OR]

Mac users:

file:server.vol:dept:shared:shared:filename.txt

Receiving Attachments

Eudora lets you know when a message you have received has an attachment by placing a paperclip icon (Mac: piece of paper) next to the message in your In mailbox.

When you receive an attachment in Eudora, it is saved in your Attach directory. This is usually c:\program files\qualcomm\eudora pro\attach or h:\eudora\attach (Mac: System Folder | Eudora Folder | Attachments Folder) unless you have specified a different directory. You can open the attachment from the Eudora message or from the attachment directory.

Opening an Attachment From a Eudora Message

  1. Open the message with the attachment.

  2. Double-click on the attachment. You may be asked to choose which application you would like to use to open the attachment. If so, choose the appropriate application (e.g., Word, Excel, Notepad, etc.) by locating the .exe file.

  3. The application will open and display the attachment.

Note: If you receive multiple attachments with the same name, a number is added to the end of each duplicate name, in the order they are received.

Cleaning Up Your Attachments

When you receive an attachment in Eudora, it is saved in your attachment directory, which is usually h:\eudora\attach or c:\program files\qualcomm\eudora pro\attach (Mac: System Folder | Eudora Folder | Attachments Folder).

 

A common scenario happens when you receive an attachment: You open the attachment and make changes to it. Then you save the attachment with the rest of your documents (e.g., h:\docs). You now have two copies of the attachment: one in h:\eudora\attach and one in h:\docs. Since many users store their attachments on LAN servers, there is duplication of files taking up valuable server space.

 

When you delete a message with an attachment, the default is to NOT delete the attachment. It is very important to clean up your attachment directory (especially if you are storing your attachments on the LAN server). There are several different things you can do to clean up your attachment directory and save space on the server: 

1. Clean up your attachment directory once a week.

  • Open your "attach" directory and select the items to delete.
  • Press the Delete key or drag the items to the recycle bin (Mac: drag the items to the Trash).

2. Modify Eudora to automatically delete attachments, whose messages have been deleted, when you empty your trash.

  • Choose Tools | Options | Attachments (Mac: Special | Settings | Attachments). 
  • Select "Delete attachments when emptying Trash" (Mac: Trash attachments with messages).

3. Change your attachment directory to your hard drive (e.g., c:\program files\qualcomm\eudora pro\attach).

  • Choose Tools | Options | Attachments and change the "Attachment directory" (Mac: choose Special | Settings | Attachments and change the "Attachment Folder").
  • Move any attachments that you want to keep from your H:\eudora\attach directory to your c:\program files\qualcomm\eudora pro\attach directory. (Remember that the link in the message is broken when you move old attachments to a new directory). Keep in mind that you are now responsible for backing up your attachments.

Frequently Asked Questions About Attachments

How does sending an attachment work?

In order to send an attachment, it must be encoded. There are several different encoding methods but MIME (Mac: AppleDouble) is the preferred internet standard and is the default encoding method. The recipient's e-mail software must also be MIME-compliant so if the recipient has trouble receiving your attachment, you can try another encoding method. See Eudora's Attachment Encoding Methods for more detailed information about encoding types.

How do I send an attachment while in Microsoft Office (Windows only)

In order to send an attachment directly from Microsoft Office (Word, Excel, Powerpoint, etc.), you will need to change a few settings.

  1. Choose Tools | Options | MAPI

  2. In the "Use Eudora MAPI Server" field, choose Always.

  3. Launch the application (e.g., Word) and open the file you wish to send.

  4. Choose File | Send. This will activate Eudora and attach the file you have open.

  5. Compose and address the message as usual and click Send/Queue to send the message with the attachment.

If the File | Send option isn't available, you will need to add a setting to the "win.ini" file.

  1. Close any open applications.

  2. Make a copy of your "win.ini" file (c:\windows directory).

  3. Open the "win.ini" file with an editor such as Notepad.

  4. Find the [Mail] section and the MAPI=1 line.

  5. Add the following line to that section: MAPIX=1

  6. Save the win.ini file.

  7. Restart your computer.

IMAP Users

IMAP handles attachments a little differently than POP. See the IMAP FAQ page for information on IMAP attachments. Eudora also has IMAP attachments pages for Windows and Mac.

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