Sync Schedule

Terminology:

Student Information System (SIS)

Learning Management System (LMS)

Users - people that have been added to the LMS (faculty/staff/students)

 

Quick Tip:

Courses/Sections sync only occur once per day at 12:15am

Accounts/Terms sync only occur once a week on Saturday

Students/Instructors sync occurs four times per day, every ~8 hours

 

Schedule

12:00am - Users are pulled from SIS

12:15am - SIS information is imported in to ICON, process runs for about an 30 minutes.

  • Users being imported were generated from the midnight pull.
  • Courses and Sections being imported were generated from the 10:00pm pull. (Courses/Sections are only pulled and imported once/day)
  • Student and Instructor enrollments being imported were generated from 10:30pm pull. (Student/Instructor enrollments are only pulled and imported four times/day)
  • Accounts and Terms being imported were generated from the 10:00pm pull. (Accounts/Terms are pulled and imported once/week on Saturday)

4:00am - Users are pulled from SIS

4:30am - Student/Instructor enrollments are pulled from SIS

6:15am - SIS information is imported into ICON, process runs for about half an hour.

  • Users being imported were generated from the 4:00am pull.
  • Student/Instructor enrollments being imported were generated from the 4:30am pull.

8:00am - Users are pulled from SIS

10:30am - Student/Instructor enrollments are pulled from SIS

12:00pm - Users are pulled from SIS

12:15pm - SIS information is imported in to ICON, process runs for about half an hour.

  • Users being imported were generated from the 12:00pm pull.
  • Student/Instructor enrollments being imported were generated from the 10:30am pull.

4:00pm - Users are pulled from SIS

4:30pm - Student/Instructor enrollments are pulled from SIS

5:30pm - Student enrollments are pulled from SIS

6:15pm - SIS information is imported in to ICON, process runs for about 15 minutes.

  • Users being imported were generated from the 4:00pm pull.
  • Student/Instructor enrollments being imported were generated from the 4:30pm pull

8:00pm - Users are pulled from SIS

10:00pm - Courses/Sections are pulled from SIS

                - Accounts/Terms are pulled from SIS (this occurs every Friday)

10:30pm - Student/Instructor enrollments are pulled from SIS

Yes! SIS Student/Instructor enrollments export job (on Maui) runs four times a day. It generally takes over two hours to finish during a normal semester. Although during early registration, we are syncing students for more than a semester, which increases the time of the job run. Ultimately it interferes with other Maui activities. To avoid this situation, we are going to run the job twice (12:30am and 5:30am) during early registration.

Changes don't happen in real time because multiple systems are in play. Each system's database has to be updated and then the next system pulls that information, etc. These systems are also harmonized with other systems throughout campus and scheduled so as to not put a large load on infrastructure at one given time.

Article number: 
110496
Last updated: 
June 15, 2018
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