The Zoom for Outlook add-in is designed to manage scheduling within the Outlook on the web and desktop apps and is automatically installed for all eligible faculty, staff, and student employee accounts. The add-in allows you to easily add a Zoom meeting to any new or existing calendar event.

Please follow directions below for your device. Additional details are available on the Zoom website at https://support.zoom.us/hc/en-us/articles/4406055170317.

  1. Log in to Outlook on the web using your HawkID and HawkID password
  2. Select the Outlook icon
  3. Select the Calendar icon
  4. In the top-left, click the New Event button
    • New event button
  5. Enter the meeting details (date, time, attendees, etc.)
  6. In the menu bar, click the Zoom icon and choose Add a Zoom Meeting
    • Add a Zoom meeting button in Zoom
  7. Zoom will prompt to ask permission to display a new window. Choose Allow
    • Zoom app, zoom window "zoom wants to display anew window"
  8. A HawkID login window will open. Log in with your HawkID and password
    • HawkID login page
  9. Zoom meeting information will be added to your calendar appointment

  1. Open Outlook
  2. Select Calendar
  3. Create a new appointment
  4. In the toolbar, click Add a Zoom Meeting
    • Add a Zoom meeting window
  5. A HawkID login window will open. Log in with your HawkID and password
    • HawkID Login
  6. Zoom meeting information will be added to your calendar appointment

  1. Open Outlook
  2. Select Calendar
  3. Create a new appointment
  4. In the toolbar, click Add a Zoom Meeting
    • Add a Zoom meeting window
  5. A HawkID login window will open. Log in with your HawkID and password
    • HawkID Login
  6. Zoom meeting information will be added to your calendar appointment

  1. Open the Outlook app
  2. Select Calendar

  3. Create a new appointment by clicking the + button

    • New calendar event window
  4. Enter the meeting details (date, time, attendees, etc.)
  5. Choose the online meeting provider
    • For iOS, tap the Meeting Provider field and choose Zoom
      Online Meeting Provider window
    • For Android, tap Online Meeting and choose Zoom 
      Android online meeting window
  6. A HawkID login window will open. Log in with your HawkID and password.
    • HawkID Login on mobile phone screen
  7. Just below the Location field, tap the toggle next to Zoom
    • Zoom location screen
  8. Zoom meeting information will be added to your calendar appointment
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