OneDrive for Business Quick Start Guide

Features and Benefits:

  • 1 TB storage
  • 90 day self-managed restore from Recycle Bin
  • Microsoft Office Online tools available from anywhere, at any time

Login: https://office365.uiowa.edu and use HawkID@uiowa.edu to login. Once you are logged in, click on the OneDrive “tile”.

Microsoft Office Online: You have access to all Microsoft Office products online or you can choose to use what is on your computer. To change the name of a document, type a name where it says “Document”. Your file will automatically be saved as you work. To get back to your document, use the “back” browser button or click on your name or click on the “waffle”.

Create a new Folder: From your main document area, click “New” and select New Folder from the list.

Create a new file: From your main document area, click “new” and select the type of file you would like to create (e.g. Word, Excel).

Delete a file: From your main document area, highlight the file and click on the delete key.

Check for versions: From your main document area, highlight the file and click on the three dots... and select Version History. This will allow you to see the versions that have been created.

Share a file for folder: From your main document area, highlight the file and click the Share icon at the top

  • You may begin by putting a name or email address in the box.  This will allow anyone with the link to edit the document.
    • To adjust the permissions, click on the the "Anyone with this link can edit the document" and other options will appear on the right hand side including allowing for a link expiration and changing the type of link to view only.
  • To share a document anonymously: Select “Get a Link” and create a link and send it by copying and pasting the link into an email message.
    • To adjust the permissions, click on the the "Anyone with this link can edit the document" and other options will appear on the right hand side including allowing for a link expiration and changing the type of link to view only.

Sharing a Document from Word and Excel is very simple and easy. The document must be opened up from within OneDrive and you must be done editing the document. Click on “Share” in the upper left side and the regular OneDrive sharing box will open. Proceed to share your document the same way listed above.

Collaborating on a Document from Word and Excel will allow multiple people to work on a document at the same time. To do this, share the document. If another person is editing the document at the same time, it will show up in the upper right hand corner.

Uploading a Document

  • You can upload a document multiple ways in OneDrive for Business. The first is just to click on the “upload” button in your web browser and browse to the document on your local hard drive.
  • A second method is to drag the file up and “hover” until it says “Drop here…”.

Mobile Devices: OneDrive for Business is fully functional with mobile devices.

Syncing Features of OneDrive for Business

  • You can sync your data to your local computer if you are the only one who uses that computer. This is for Macs and Windows PCs. Please note: You do not want to sync your data if you are on any type of shared computer. Use the browser.
  • Sync for the first time: Have your IT person install the latest version of the client. Once you sign-in, your syncing will start. There is now "Selective Sync" which allows you to decide which files and folders to sync. Make sure you have enough room on your hard drive (C:) before starting this process.
  • To watch your documents sync, go to the Windows notification area (lower right hand side of your window) and select the blue cloud.

Recycle Bin: To access the Recycle Bin, go to the left side of your browser screen and double click. Documents are saved for 90 days after they have been deleted. You can also select this from the sync area on your local computer by selecting "Manage Storage". OneDrive Service Center: http://its.uiowa.edu/onedrive

Article number: 
102633
Last updated: 
April 17, 2017