Section 1: List Owner Information

The University of Iowa requests this information for identification purposes. No persons outside the University are routinely provided this information, except for directory information, such as name and local address. If you fail to provide the required information, ITS will not process the application.


E-mail Address

As the list owner, you must have access to e-mail, as some administrative commands are sent through e-mail. The e-mail address must match the From: address supplied by your e-mail system, usually firstname-lastname@uiowa.edu. If you are unsure, send yourself an email and check the From: line before filling in this section.

Departmental Authorization

Faculty and staff must obtain departmental authorization. Recognized student organizations must obtain authorization from the Center for Student Involvement and Leadership (CSIL) - 335-3059, 145 IMU.

Section 2: List Information


List Name

The list name will become part of the e-mail address for the list. It may contain uppercase letters, numbers, and dashes. We recommend using a short (up to 20 characters) but descriptive name, since the name will be used by everyone who posts messages to and/or administers the list. 

The list name:

  1. Should only use uppercase letters (A-Z), numbers (0-9), and hyphens (-). Spaces are not allowed!
    (The listname will show as all upper case in the online archive listing, but can be advertised with upper & lower case letters, for example, Handheld@list.uiowa.edu could be published as a list address.)
  2. Has a maximum length of 32 characters.
  3. Should be simple.
  4. Should be as short as possible without causing confusion.

We recommend that:

  • Official departmental lists start with dept-
    These types of lists might include staff lists, graduate students lists etc. Some examples of dept- prefixes include:
    • ART - School of Art
    • CLAS- College of Liberal Arts and Sciences
    • COE- College of Education
    • COP - College of Pharmacy
    • ENGR- College of Engineering
    • IP - International Programs
    • ITS- Information Technology Services
    • WW- Writers Workshop
  • Class lists use the same format as MyUI, except with a dash (-) replacing the colon (:), for example:
    • 031:220 would become 031-220 for the entire class list
    • 031:220:001 would become 031-220-001 for one section
      (Listserv offers superlists and sublists. Therefore it would be possible to have one superlist of the class that referenced each section, for example 031-220 could contain the sublists 031-220-001, 031-320-002 etc. If you are interesting in creating a superlist, note this on your application form.)

All of the settings below can be changed by the list owner at a later time.


Descriptive Title

A one-line description, maximum of 100 characters of the list will be assigned when the list is created. This description is automatically included in the mail message sent to new subscribers. This description also appears in the online archives listing.

In addition to this "Descriptive Title", LISTSERV provides Welcome, Farewell and Info mail templates.

In the following selections, the default choice is bolded.


A. Who can subscribe to the list?

List owner must approve = Subscription requests must be approved by the list owner.
Anyone = Anyone can subscribe to the list.
No one = Subscription requests bounce back to sender.


B. Who can post messages to the list?

List members only = Only members of the list can post to the list. Select this setting for a private discussion list where only list members can post to the list.
Anyone = Members and non-members can post to the list. Select this setting for a public discussion list where anyone can post to the list.
Owner only = Only the list owner can post to the list. All other postings will be sent to the list owner.
All messages must be pre-approved = All postings will be sent to the list owner for approval.


C. Would you like the list name published in the Online List Archives web page?

No = No, the list should not be published
Yes = Yes, the list should be published. Note that doing this may increase the amount of spam you receive to your list.


D. Who can view the online archives?

List members only = Only members of the list can view the archives. Select this setting for a private discussion list where only list members can view the list archives.
Anyone = Members and non-members can view the list archives. Select this setting for a public discussion list where anyone can view the list.


E. Who can view the list of subscribers?

List Owner Only = Only the list owner can view the list of subscribers. This is the recommended setting.
Anyone = Members and non-members can view the list of subscribers. We recommend that you do not select this setting because of privacy issues including spamming.
List members only = Only list members can view the list of subscribers. We recommend that you do not select this setting because of privacy issues including spamming.


F. To whom should replies go?

When subscribers respond to a posted message, should that response go back to the list or just to the author? The person responding to the message can override this. Sending responses back to the list can provide an atmosphere of a discussion group.

The Sender = Replies go to the sender.
The Entire List = Replies go to the entire list.

Article number: 
3962
Last updated: 
February 2, 2017
Category: