UCC Core Scheduling

Available to

Students

Faculty

Staff

IT Professionals

Fees

There is no charge for use of this service.

UCC Core Facilities

The Core Facilities are available to be reserved by UI Faculty & Staff and include two different areas in UCC:

The UCC Conference Center (2520D, 2520B, 2520C, 2523 Training Room) is managed by the ITS Administration.
The UCC Executive Boardroom (2390) is managed by the Provost's Office.

Please Note: Student organizations should contact the IMU Event Services for all space needs – Katie Martin katherine-martin-1@uiowa.edu

The UCC Core Space is a "self-service" space. You are responsible for tidying up the space when you are done. Cleaners are in the room to use for wiping surfaces. If you choose to move the furniture in the rooms, please return it to its original configuration when you are done. If you have any conference and/or meetings that involve food, take out the trash and set it by the bin for the custodians to collect.

The UCC Conference Center Locations:

The Conference Center consists of four rooms, plus a kitchenette and coatroom, and is located on the second floor.

Seminar Room

Location: 2520D UCC
Phone number: 319-384-2151
Seating: The Seminar Room will seat approximately 60 people. The tables are movable to allow flexible seating. If you choose to move the furniture in the Seminar Room, please return it to its original configuration when you are done.
Technology: Internet access, Windows PC, Solstice, HDMI hookup, Videoconferencing ready, projector and screen, document camera.

ITS Training Room

Location: 2523 UCC
Phone: 319-384-2175
Note: This space is managed by ITS. ITS will have first priority for scheduling this room but will make the room available to others when not in use by ITS.
Seating: There are sixteen student desks with Windows computers plus one instructor station.
Technology: Internet access, Windows PC, Solstice, HDMI hookup, Videoconferencing ready, dual projectors and screens, Blu-ray, document camera.

Conference Room B

Location: 2520B UCC
Phone: 319-384-2161
Seating: This space will hold 16 people at the table.
Technology: Internet access, Windows PC, Solstice, HDMI hookup, Videoconferencing ready, LCD display.

Conference Room C

Location: 2520C UCC

Phone: 319-384-2162
Seating: This space will hold 16 people at the table
Technology: Internet access, Windows PC, Solstice, HDMI hookup, Videoconferencing ready, LCD display.

Executive Boardroom

Location: 2390 UCC
Phone: 319-384-2742
Seating: Twenty people can sit around the boardroom table. There are ten additional seats in the room.
Technology: Internet access, Windows PC, Solstice, HDMI hookup, Videoconferencing ready, LCD display video wall.

Scheduling the UCC Core Facilities

UCC Core Facilities scheduling is in Outlook. Customers can reserve rooms, if available, through your Outlook calendar by inviting the room(s) to the meeting. Do not schedule directly onto the conference room calender.

ITS is responsible for scheduling the UCC Conference Center Core Facilities (2520B, C, D & 2523 UCC). If you need assistance, email ucc-core-scheduling@uiowa.edu. Scheduling support is provided by: Jan Knebel 319-335-5971 or Marianne Holton 319-335-6304.

Provost Office oversees the Executive Boardroom (2390 UCC). If you need assistance, contact Jayme Johnson at jayme-johnson@uiowa.edu or 319-467-0717.

Searching and reserving a conference room in Outlook:

Click into "New Appointment" located in top menu bar
Go to "Scheduling Assistant" tab
Go to "Add Rooms"
Search by the name of the conference room. See listings below for the room names.
Once highlighted, click on the "Rooms" button at the bottom of open window.
Click "OK"
From here you can see if the room is available during your meeting request. If available, click on "Send" to add it and reserve. If not available, find a different room or date that works.

Outlook Scheduling Assistant Add Room picture

Searching and reserving a conference room in Web Outlook:

Click into "New event" located in top menu bar
Go to "Scheduling Assistant" tab
Go to "Rooms" "Add a room"
"Browse with room finder" See listings below for the room names.

The request will have to be approved. A confirmation email will be sent after the reservation is approved. Please note, the list of the rooms and naming convention for Outlook below.

RES-UCC2390-ExecBdRm

RES-UCC2520B-ConfRm

RES-UCC2520C-ConfRm

RES-UCC2520D-Seminar

RES-UCC2523-Training

Technical Support is provided by classroom-technology@uiowa.edu

If technical problems arise, call 319-335-1976 (the Classroom Technology Services hotline). We only provide technical support during normal business hours (8am-5pm, Monday - Friday)