What are signage groups?

Signage Groups control who can access and edit signs and slides in the Campus Signage system. These groups determine:

• Who can edit or delete content
• Which slides can be added to which signs
• Overall access permissions for signs and slides

Users can be members of multiple signage groups. Additionally, multiple signage groups may be added to an individual sign or slide, allowing access to that content for any member of any of the associated groups.

Signage in SiteNow does not use signage groups. For these websites, all access controls are handled by the standard SiteNow website user management.

User roles and permissions

All group members

• Can view and use all content within their assigned Signage Groups
• Can create and edit signs and slides associated with their groups

Signage group managers

• Have all regular member permissions
• Can add or remove other users from the Signage Group
• Manage group membership and access

Signage Group creator

The user who creates a Signage Group has all permissions of a signage group manager. However, they cannot be removed from the Signage Group by other signage group managers.

In order to remove the creator of a Signage Group, ownership must first be assigned to another user by editing the Authored by field in the Edit form of the Signage Group. After ownership has been reassigned, the original creator may then be removed from the group using the standard process.

Adding users to a Signage Group

Prerequisites: You must be a Signage Group Manager to add users to Signage Groups.

Steps to add a new member

1. Log in to http://signage.sites.uiowa.edu/
2. Navigate to your Signage Group:
   • Find and click on the Signage Group where you want to add users
3. Access group management:
   • On the main Signage Group page, click the Group tab
4. Choose your action:
   • Click Members to view current group members
   • Click Add a member to go directly to the add user form
5. Enter user information:
   • Type the HawkID of the person you want to add to the group
6. Set permission level:
   • Regular member: User can access and use group content
   • Sign group manager: User can also add/remove other group members
7. Save your changes

Adding a contact email to your group.

Prerequisites: You must be a Sign Manager to add a contact email to your signage group.

Steps to add a contact email to your signage group.

1. Navigate to your group's overview page. (The URL should be something like signage.sites.uiowa.edu/YOUR_GROUP_NAME)
2. Click Edit.
3. Fill in the Contact email field.

Once you have done this, it will display in the Contact email column in the signage groups table.