The services listed below are supported UI Storage Services through Office 365. All services listed below are available at no cost to UI faculty, staff, and students. To access all of these services, log in to

Please note: All non-UI cloud services (e.g., Dropbox, Apple iCloud, etc.) are only available for Level 1 data.

OneDrive for Business

  • Your "Personal File Storage" in the cloud - 1 TB storage
  • All files are deleted once you leave the University (do not use for departmental business)
  • Sync is available for your local computer

Shared Library (Groups)

  • Simple "Shared File Storage" in the cloud
  • Every member of the Shared Library has the same Read/Write access
  • Great place to store shared documents for a class, small group or project
  • Create a new Shared Library

SharePoint Online

  • “Shared File Storage” in the cloud
  • Allows you to set Read Only for some and Read/Write for others
  • Great place to store documents for a department or a long-term project.
  • Request a new SharePoint online site


  • “Shared File Storage” in the cloud through a client or app
  • Every member of a team has the same access
  • Communicate with team members through chat and meetings
  • Chats stay with the team; even if you miss a day, you will not miss the conversation
  • Teams is great for a project team or workgroup who communicate frequently
  • Download the Teams client here
Storage Scenarios
Have space to store documents for an interview committee with people outside of my department Groups or Teams
Store a Word or Excel document that only I will use OneDrive
Setup a Shared Drive space for my unit SharePoint Online
Create a spot where my class or club can store and work on documents together Groups or Teams
Chat and meet with people on my team Teams
Article number: 
Last updated: 
July 21, 2022