What is Calendar Combiner?

Calendar Combiner provides the ability to place calendar items such as course meeting times and locations, University holidays, and Registrar dates on your Office 365 calendar automatically. Details of the academic dates are listed on the Registrar website.

How do I use it?

To get started, log into Calendar Combiner with your HawkID and HawkID password.  

To add Registrar Dates, click Registrar Dates and choose the options you'd like (Core University Dates, University Offices/Classes Closed, etc) to add to your Office 365 calendar. When finished click Save changes.

To update your class schedule, click the Course Settings tab and use the switches to determine which courses you want to appear in your Office 365 calendar. You may also change a course’s privacy settings beneath any enabled courses. Settings are saved automatically when you toggle the switches, but changes won’t be reflected until the following day. You may also use the checkboxes to the left of the toggles in order to apply actions in bulk using a menu that will appear in the greenish-blue bar at the top left.

Any changes you make will apply to your Office 365 calendar overnight. For example: if you make a change to your course schedule (i.e. add/drop a class), those changes will not be reflected on your Office 365 calendar until the next day.

What if my courses don't appear on my calendar?

If courses don't appear on your calendar, please verify the following information:

  1. Check that all current courses are correct in MyUI. Calendar Combiner pulls the course data from MyUI.
  2. Select the checkbox above your course list to select all courses on the page.
    1. If you see a message similar to this one (All XX courses on this page are selected.  Select all XX results), click Select all XX results 
      OR 
    2. If you want to update individual an course, select each individual course you want to update.
  3. Click the down arrow on Bulk Action and select "Remove selected events from calendar". 
  4. Select the checkbox above your course list to select all courses on the page.
    1. If you see a message similar to this one (All XX courses on this page are selected.  Select all XX results), click Select all XX results 
      OR 
    2. If you want to update an individual course, select each individual course you want to update.
  5. Click the down arrow on Bulk Action and select "Add selected events to your calendar"
  6. Changes to your class schedule will apply to your Office 365 calendar overnight. 
  7. If your course(s) still don't appear on your calendar, contact the ITS Help Desk (its-helpdesk@uiowa.edu or 384-4357)

What if I have duplicates?

If you notice duplicate entries on your calendar (e.g. duplicate holidays, class schedules, etc.) please try the following:

  1. Login to Calendar Combiner with your HawkID and Password.
  2. Select the checkbox above your course list to select all courses on the page.
    1. If you see a message similar to this one (All XX courses on this page are selected.  Select all XX results), click Select all XX results 
      OR 
    2. If you want to update an individual course, select each individual course you want to update.
  3. Click the down arrow on Bulk Action and select "Remove selected events from calendar". 
  4. Select the checkbox above your course list to select all courses on the page.
    1. If you see a message similar to this one (All XX courses on this page are selected.  Select all XX results), click Select all XX results 
      OR 
    2. If you want to update an individual course, select each individual course you want to update.
  5. Click the down arrow on Bulk Action and select "Add selected events to your calendar"
  6. Changes to your class schedule will apply to your Office 365 calendar overnight.
  7. Check your Office 365 calendar to see if the entries have been removed. If you still see some entries, manually delete them from Office 365. 

All Calendar Combiner entries can be found on your calendar by searching on the keyword "calendarcombiner" without spaces. This will bring up a list of all Calendar Combiner entries.  Click the X to close the search dialog to bring you back to your normal calendar view.

Preventing future courses from being added to your calendar

Select Settings and then choose "Do not add future enrollments to my calendar"

Article number: 
896
Last updated: 
April 1, 2021
Service: