The services listed below are supported UI Storage Services through Office 365.  All services listed below are available at no cost to UI faculty, staff and students.  To access all of these services, login to office365.uiowa.edu.

Please note:  All non-UI cloud services (e.g. Dropbox, Apple iCloud, etc.) are only available for Level 1 data.

OneDrive for Business

  • Your "Personal File Storage" in the cloud - 1 TB storage
  • All files are deleted once you leave the University (do not use for departmental business)
  • Sync is available for your local computer
  • Turn on "Files On-Demand" so you do not fill up your local computer hard drive
  • Turn on "Known Folder Moves" to automatically backup your Desktop, Documents and Pictures

Shared Library (Groups)

  • Simple "Shared File Storage" in the cloud
  • Every member of the Shared Library has the same Read/Write access
  • Great place to store shared documents for a class, small group or project
  • Create a new Shared Library

SharePoint Online

  • “Shared File Storage” in the cloud
  • Allows you to set Read Only for some and Read/Write for others
  • Great place to store documents for a department or a long-term project.
  • Request a new SharePoint online site

Teams

  • “Shared File Storage” in the cloud through a client or app
  • Every member of a team has the same access
  • Communicate with team members through chat and meetings
  • Chats stay with the team; even if you miss a day, you will not miss the conversation
  • Teams is great for a project team or workgroup who communicate frequently
  • Download the Teams client here

 

Office 365 Collaboration Options

OneDrive for Business

Groups

Teams

SharePoint Online

Files remain even after members leave the University

 

x

x

x

Files are deleted when you leave the University

x

 

 

 

Shared Calendar

 

x

x

x

Shared OneNote Notebook

 

x

x

x

Internal & External Collaboration

x

x

x

x

Variable Permissions

x

 

 

x

Real-time Collaboration

x

x

x

x

Persistent Group Chat

 

 

x

 

Channels

 

 

x

 

 

  • Files Remain:  Files are owned by a group of people.  The data stays with the group.
  • Files Deleted:  Files are owned by an individual.  If the owner leaves the University, the files go away (including shared files).
  • Shared Calendar:  Calendar showing meetings for the group.
  • Shared OneNote Notebook:  OneNote is a powerful note taking tool. 
  • Internal & External Collaboration:  Share with others at the University as well as outside users.
  • Variable Permissions:  Allows for various combinations of permissions (modify or read only).
  • Real-time Collaboration:  Work on documents at the same time.
  • Persistent Group Chat:  Allows you to have conversations without sending email.
  • Channels:  Allows you to have segments within a team called Private channels. 

 

Article number: 
103531
Last updated: 
January 8, 2021