This set of categories for mass mailings will expand to include additional categories, as needed.

Mail distributions processed by the UI Mass Mail service include the category keyword in the Subject line, enclosed with brackets [ ]. This keyword can be used when setting up e-mail rules.  For example, to filter mailings sent on behalf of non-UI entities, add a Subject line filter for "[OffCampus]". For more information on rules, see "How to Filter and Setup Rules for E-mail Messages."

Mailings to student categories in section A are not subject to filter rules. Students may set their Mass Mail preferences for section B mailings in MyUI. Faculty/staff should set their preferences in HR Self Service.   See Opting Out of Mass Mail and Using Mass Mail Filters

We recommend that you filter unwanted messages into a separate mailbox. Then, periodically review the subject lines in this mailbox and discard the unwanted messages.

A. University Administration, USG and GPSG 

• University Administration [Category Keyword: UnivAdm]

  • Notices of institutional importance to the university community.

  • Inform all students about issues that affect them as students (registration, financial aid, health and safety, etc.)

  • Inform students, faculty, and staff of issues.

• Academic Mailings [Category Keyword: UnivAdm]

  • Mailings to selected students about academic matters, financial aid matters, or university admission.

• University of Iowa Undergraduate Student Government  [Category Keyword: USG(Adm)]

  • Required for Students: Inform undergraduate students about major policy decisions (e.g., tuition) and activities of USG that affect all students.

• University of Iowa Graduate and Professional Student Government [Category Keyword: GPSG(Adm)]

  • Required for Students: Inform graduate and professional students about major policy decisions (e.g., tuition) and activities of GPSG that affect all students.

B. Student Organizations/Departments  

• Student Organizations-Academic [Category Keyword: AcadStudorg]

Provide information to students about recognized student organizations, primarily with an academic focus --  not limited to the Undergraduate Collegiate Senate or the Graduate and Professional Student Senate.  Some examples include Iowa Student Bar Association, Minority MBA Association, Honor Societies such as Mortar Board, National Society of Black Engineers, Political Science Club, Pre-Physical Therapy Organization.

• Student Organizations-Non-Academic [Category Keyword: NonAcadStudorg]

Provide information to students about recognized student organizations, primarily  with an activity focus -- not limited to the Undergraduate Activities Senate or the Graduate and Professional Student Senate.  Some examples include Black Student Union, Scuba Club, Scottish Highlanders, SHARQ, Science Fiction League

• Departmental Information [Category Keyword: DeptInfo]

Provide information to students, faculty, and staff about university departmental events and activities which may be of interest -- not limited to Hancher, Museum of Art, Athletics, Recreation, International Education, Dance Department, Theatre, etc.

• Research Recruitment [Category Keyword: Research]

Messages for the purpose of recruiting subject participants for research studies that have been approved by one of the UI Institutional Review Boards (http://research.uiowa.edu/hso/?get=irb_main).

• Off Campus [Category Keyword: OffCampus]

Information distributed via the mass e-mail service on behalf of non-university/off-campus entities. This filter only applies to mail sent by the mass mail service.